Privacy Policy for Netice & Netice Data Transfer Platform

Last updated: July 23, 2024

Netice & Netice Data Transfer Platform (“Netice”) is committed to safeguarding your privacy. This Privacy Policy explains how we collect, use, share, and protect your personal information when you use our website at www.netice.fi, our products, and other websites operated by Netice that link to this policy (“collectively referred to as “Websites”).

If you have any questions or concerns regarding our use of your personal data, please reach out to us using the contact information provided at the end of this Privacy Policy.

What personal data does Netice collect and why?

Types of personal data we collect:

Information you provide voluntarily

We may ask you to provide personal data voluntarily on certain parts of our Websites. For example, you may be asked to provide your contact details to register an account, seek technical support, subscribe to marketing communications, register for events, access content, or submit inquiries. The specific personal data requested and the reasons for requesting it will be made clear to you at the point of collection.

Kindly note that when using your existing Google account to sign in with the “Sign in with Google” option, you are providing your Google account user data and consent Netice to access, use and store it in a secure and limited way. This user data is your personal account information such as your full name, and email address. We commit to not transferring your data with the possible exceptions of any of the listed exceptions mentioned in Google API Services User Data Policy under “Limited Use” such as pre-filling your email address, should You open the checkout for Paid Plan, with the purpose of improving a prominent key feature in the Service. We do not allow humans to read your data unless it’s necessary for security purposes or to comply with applicable laws and legal requirements. Similarly to all our users, as a Google account user You are assigned random user, organization and task identifiers which are the basis for our client management and eliminating the need for accessing personal information in regular use cases. We will not transfer or sell user data to third parties like advertising platforms, data brokers, or any information resellers, nor will we transfer, sell or use user data for serving ads, including retargeting, personalized or interest-based advertising, nor will we transfer, sell or use user data to determine credit-worthiness or for lending purposes. The Google Sign-In function is used within our Service solely for the purpose of providing an easier authentication. For transparency, the exact Google OAuth API Scopes that are used for Google OAuth users are:

• …/auth/userinfo.email (See your primary Google Account email address)
• …/auth/userinfo.profile (See your personal info, including any personal info you’ve made publicly available )
• openid (Associate you with your personal info on Google)

Information collected automatically

Netice uses Google Analytics. When you visit our Websites, we may collect certain information automatically from your device. This can include your IP address, device type, unique device identification numbers, browser type, general geographic location, and other technical details. We may also collect information on how your device interacts with our Websites, such as pages accessed and links clicked. This information helps us understand our visitors and improve our Websites.

Information from third-party sources

Occasionally, we may receive personal data about you from third-party sources such as lead generation providers, partners, content syndication providers, third-party enrichment tools, and meeting maker vendors. The types of information we receive include name, contact details, title/role within your organization, and company data, which we use to market our services to you.

Sensitive Personal Data

We may collect sensitive personal data as part of our services. We do not use sensitive personal data for any other commercial purpose, nor do we sell or share sensitive personal data for online advertising.

Who does Netice share personal data with?

You consent that we may disclose your personal data to the following categories of recipients:

• Group companies and service providers: To support the delivery of our services, provide functionality on our Websites, or enhance security.
• Partners: For enabling the selling, marketing (in line with your expressed preferences) and distributing of our products and services.
• Legal and regulatory authorities: Where disclosure is required by law, regulation, or necessary to protect our legal rights or the safety of our users.
• Potential buyers: In connection with any actual or proposed purchase, merger, or acquisition of our business.
• With your consent: Any other parties where you have expressly consented to the disclosure.

Legal basis for processing personal data

We process personal data based on the following legal grounds under the GDPR:

• Contractual necessity: Where processing is necessary to perform a contract with you.
• Legitimate interests: Where processing is in our legitimate interests and not overridden by your data protection rights.
• Consent: Where you have given your consent to process personal data.
• Legal obligation: Where processing is necessary for compliance with a legal obligation.
• Vital interests: Where processing is necessary to protect your vital interests or those of another person.

Cookies and similar tracking technologies

We use cookies and similar technologies to collect and use personal data about you, including serving interest-based advertising. For more details on the types of cookies we use, why we use them, and how you can control cookies, please see our Cookie Policy.

How does Netice secure my personal data?

We employ appropriate technical and organizational measures to protect the personal data we collect and process. These measures are designed to provide a level of security appropriate to the risk of processing your personal data. Personal data is stored on secure servers, and all communications between the end user and our servers are encrypted using SSL.

International data transfers

Your personal data may be transferred to and processed in countries outside of the European Economic Area (EEA). These countries may have different data protection laws. We have implemented appropriate safeguards, such as the European Commission’s Standard Contractual Clauses, to ensure that your personal data remains protected in accordance with this Privacy Policy.

Data retention

We retain personal data for as long as necessary to fulfill the purposes for which it was collected, including to meet any legal, accounting, or reporting requirements. When we no longer have a legitimate business need to process your personal data, we will either delete or anonymize it.

Your data protection rights

Under the GDPR, you have the following rights:

• Access: To request access to your personal data.
• Correction: To request correction of inaccurate or incomplete data.
• Deletion: To request deletion of your personal data.
• Objection: To object to the processing of your personal data.
• Restriction: To request restriction of processing your personal data.
• Portability: To request transfer of your personal data to another party.
• Withdraw consent: To withdraw your consent at any time.

Updates to this Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes and obtain your consent if required by law. You can see when this Privacy Policy was last updated by checking the date at the top of the policy.

Contact us

If you have any questions or concerns about our use of your personal data, please contact us at info@netice.fi.

Netice Oy is the data controller for personal data collected for marketing purposes. Our customers are the data controllers for personal data they provide to us when using our services.